For customers of our Position Management module utilizing our iCIMS integration.
Our bidirectional integration allows you to create requisitions in Built, utilize our configurable approval flow, and then send the requisitions to iCIMS. You can also connect requisitions imported from iCIMS to positions in Built.
Connecting Built and iCIMS
To initiate your custom API integration, please contact your iCIMS Account Manager. Once a SOW (Statement of Work) is in place, you will be assigned an integration consultant to guide your implementation.
After connecting Built to iCIMS, daily automatic imports will be enabled. You may also initiate a manual import from iCIMS at any time. Imported requisitions can then be connected to positions in Built.
Sending Built Requisitions to iCIMS
Built’s Customer Success Team will work with you to configure your integration and confirm which iCIMS folder you’d like to send requisition data to. By default, requisition data sent from Built to iCIMS will include the information listed in the table below. Alternatively, you can request a custom dataset to meet your organization’s needs.
While our requisition approval workflows help your team ensure the appropriate approvals, admins can skip pending approvers or bypass a requisition’s approval process when flexibility is needed.
Requisition Data
Once a Built requisition is sent to iCIMS, only the requisition’s status in iCIMS will be automatically updated in Built.
Importing Requisitions from iCIMS
Refer to the table below to learn about the data requirements for manually or automatically importing requisitions from iCIMS.
Requisition Data
To configure the frequency and notifications for automatic imports:
Navigate to Company Settings > Imports.
Locate the iCIMS Import Settings section and click Edit.
If not yet enabled, select Yes to enable automatic imports.
Select your desired import frequency.
Enter an email address for automated import notifications.
To disable automatic imports:
Navigate to Company Settings > Imports.
Locate the iCIMS Import Settings section and click Edit. In the Enable Automatic Imports field, select No.
To manually import requisition data from iCIMS:
Only Company Admins, HR Admins, and HR Managers can import data into Built.
From Built’s main navigation, navigate to the Recruiting page.
Click the import icon.
Once the import is complete, click View Requisitions.
To connect requisitions to positions in Built:
Navigate to the Recruiting page.
To find the requisition you want to connect to a position, filter the list by the requisition status, or use the search field.
To view a requisition, click the req ID or title.Locate the Position ID column and click the Connect Position button.
Enter the title or position ID of the position you want to connect.
It is possible to connect a requisition to multiple positions in Built.Once you have listed all the positions you want to connect, click Save.
Notes about connecting requisitions to positions in Built:
You can view data for requisitions connected to Built positions on the Positions table and Position Management reports by enabling the following data options: Req ID, Req Status, External Req ID, and External Req Status. Data will not be displayed for connected Built requisitions with Denied, Canceled, or Closed statuses. Data will not be displayed for connected imported requisitions with Filled or Canceled statuses.
Imported requisition data will not update connected positions in Built.
Disconnecting Your iCIMS Integration
If you’d like to disconnect your iCIMS integration, please contact our Customer Success Team for assistance.
Future imports cannot be initiated after disconnecting iCIMS from your Built account.