For customers utilizing our ADP Workforce Now® (US) and ADP Vantage HCM® integrations.
Our bidirectional integration allows you to create requisitions in Built, utilize our configurable approval flow, and then send the requisitions to ADP Recruiting Management. You can also connect requisitions imported from ADP Recruiting Management to positions in Built.
While any ADP customer can enable the ADP Recruiting Management integration, only customers of our Position Management module can access the Requisitions table to create and manage requisitions in Built. Customers not subscribed to the Position Management module can only visualize imported requisitions on the org chart.
To connect Built and ADP Recruiting Management:
Only Company Admins can configure company settings. Learn more about managing user roles and permissions.
Click your company name at the top of the main navigation, then click Company Settings.
Click the Integrations tab.
If the Integrations tab is not immediately visible, click the More dropdown.
In the table, locate and click ADP Recruiting Management.
Click Connect.
After connecting Built to ADP Recruiting Management, daily automatic imports will be enabled. You may also initiate a manual import at any time.
Sending Built Requisitions to ADP Recruiting Management
Refer to the table below to learn about the data requirements for sending requisitions to ADP Recruiting Management:
Requisition Data Sent from Built to ADP When Utilizing ADP Recruiting Management | |
|---|---|
Built Field | ADP Field |
Job Description | External Description |
New Position/Backfill | New/Replacement |
Number of Positions | Number of Positions |
Req ID | Requisition Number |
Title | Requisition Title |
Title | External/Polished Job Title |
Notes about sending requisitions to ADP Recruiting Management:
Only Company Admins, HR Admins, HR Managers, and Recruiting Admins can send requisitions to an integrated ATS.
While our requisition approval workflows help your team ensure the appropriate approvals, admins can skip pending approvers or bypass a requisition’s approval process when flexibility is needed.
Importing Requisitions from ADP Recruiting Management
Refer to the table below to learn about the data requirements for importing requisitions from ADP Recruiting Management. Once imported, requisitions can be connected to positions in Built.
Requisition Data Imported from ADP Recruiting Management | ||
|---|---|---|
Built Field | ADP Field | Required for Integration |
Department | Department | Yes |
External Req ID | Requisition Number | Yes |
External Req Status | Requisition Status | Yes |
Hiring Manager | Hiring Mgr I | Yes |
Location | Location | Yes |
Pay Range | Pay Information: Pay Type, Max, Min | Yes |
Reqs Filled | Number of Positions | Yes |
Req Title | Internal Job Title | Yes |
To configure your import settings:
Navigate to Company Settings > Imports.
If the Imports tab is not immediately visible, click the More dropdown.
Locate the ADP Recruiting Manager Import Settings section and click the Edit button.
If not yet enabled, select Yes to enable automatic imports.
Select your desired import frequency from the dropdown.
Enter an email address for automated import notifications.
Click Save.
Once requisitions are initially imported into Built, you can choose which external requisitions can be displayed on your official org chart based on their statuses. Individuals who can access requisitions can then display them on the chart by enabling this option via the Display Options settings within the chart’s visualization tools. Customers of our Position Management module can also view internal requisitions on the chart, except those with Closed, Canceled, or Denied statuses.
To disable automatic imports:
Navigate to Company Settings > Imports.
Locate the ADP Recruiting Management Import Settings section and click the Edit button.
In the Enable Automatic Imports field, select No.
Click Save.
To manually import requisitions from ADP Recruiting Management:
Only Company Admins, HR Admins, and HR Managers can import data into Built.
From Built’s main navigation, navigate to the Recruiting page.
Click the import icon.
Once the import is complete, click View Requisitions.
Notes about importing requisitions:
Only new requisitions with Open, On Hold, Offer Pending, and Filled statuses can be imported from ADP Recruiting Management. If a requisition is imported and later updated to a Canceled, Closed, or Rejected status, the requisition will remain connected.
Imported requisition data does not directly modify any position data.
To deactivate your ADP Recruiting Management integration:
Navigate to Company Settings > Integrations.
In the table, locate and click ADP Recruiting Management.
Click Deactivate.
Future imports cannot be initiated after disconnecting your integration.
Please contact our Customer Success Team for additional assistance.
Additional Resources
Data Imported from ADP Workforce Now®