For customers of our Position Management module utilizing our SmartRecruiters integration.
Our bidirectional integration allows you to utilize our approval flow when creating requisitions in Built and then send approved requisitions to SmartRecruiters. Additionally, you can connect requisitions imported from SmartRecruiters to positions in Built.
To connect Built and SmartRecruiters:
Only Company Admins and HR Admins can manage company settings. Learn more about managing user roles and permissions.
Click your company name at the top of the main navigation, then click Company Settings.
Click the Integrations tab.
Click the SmartRecruiters hyperlink in the list of integrations.
Click the Connect button.
Ensure you’re logged into SmartRecruiters, then complete the authorization step.
After connecting to SmartRecruiters, daily automatic imports will be enabled. You may also initiate a manual import from SmartRecruiters at any time. Imported requisitions can then be connected to positions in Built.
Sending Built Requisitions to SmartRecruiters
Creating a requisition in Built allows you to configure its approvers, approval recipients, and recruiters before sending the approved requisition to SmartRecruiters. Alternatively, Admins can bypass a requisition’s approval process. Refer to the table below to learn about the data requirements for sending requisitions to SmartRecruiters.
Requisition Data
Opening/Position Data
Once a Built requisition is sent to SmartRecruiters, only the requisition’s status in SmartRecruiters will be automatically updated in Built.
Importing Requisitions from SmartRecruiters
Refer to the table below to learn about the data requirements for manually or automatically importing requisitions from SmartRecruiters.
Requisition Data
Opening/Position Data
To configure the frequency and notifications for automatic imports:
Navigate to Company Settings > Imports.
Locate the SmartRecruiters Import Settings section and click Edit.
If not yet enabled, select Yes to enable automatic imports.
Select your desired import frequency.
Enter an email address for automated import notifications.
To disable automatic imports:
Navigate to Company Settings > Imports.
Locate the SmartRecruiters Import Settings section and click Edit. In the Enable Automatic Imports field, select No.
To manually import requisition data from SmartRecruiters:
Only Company Admins, HR Admins, and HR Managers can import data into Built.
From Built’s main navigation, navigate to the Recruiting page.
Click the import icon.
Once the import is complete, click View Requisitions.
To connect requisitions to positions in Built:
Navigate to the Recruiting page.
To find the requisition you want to connect to a position, filter the list by the requisition status, or use the search field.
To view a requisition, click the requisition ID or title.Click the Connect Position button in the Position ID column.
Enter the title or position ID of the position you want to connect.
It is possible to connect a requisition to multiple positions in Built.Once you have listed all the positions you want to connect, click Save.
Notes about connecting requisitions to positions in Built:
You can view data for requisitions connected to Built positions on the Positions table and Position Management reports by enabling the following data options: Req ID, Req Status, External Req ID, and External Req Status. Data will not be displayed for connected Built requisitions with Denied, Canceled, or Closed statuses. Data will not be displayed for connected imported requisitions with Filled or Canceled statuses.
Imported requisition data will not update connected positions in Built.
To disconnect your SmartRecruiters integration:
Future imports cannot be initiated after disconnecting SmartRecruiters from your Built account.
Navigate to Company Settings > Integrations.
Click the SmartRecruiters hyperlink in the list of integrations.
Click the Deactivate button.
Click OK.
Please contact our Customer Success Team for additional assistance.