For customers of our Position Management or Succession Planning module.
To create a new job definition in Built:
Only Company Admins, HR Admins, and HR Managers can manage job definitions. Learn more about managing user roles and permissions.
From the main menu, navigate to the Position Management (or Positions) page, then click the Job Architecture tab.
Click the Manage Job Definitions button.
When the table opens, click the + Add Job Definition button in the upper right corner.
When the Add Job Definition window opens, enter a code and title.
Enter any additional values you want to define for the job definition and its associated positions.
A job definition’s defined values will be applied across all associated positions and cannot be edited for individual positions. Undefined fields will be editable across associated positions and may contain data unique for individual positions.
Click Add. Your new job definition will appear in the table. Click the title to view the job definition.
To edit, duplicate, or delete a job definition:
Navigate to Position Management (or Positions) > Job Architecture > Manage Job Definitions.
Locate the desired job definition in the table, then click the three-dot menu in the leftmost column to choose the appropriate option:
•Edit: Make the desired changes before clicking Save.
•Duplicate: Create a copy of the job definition, entering the appropriate information before clicking Add.
If a job code is included, it must be unique. If a job code is not included, the title must be unique. An editable default title will be automatically generated (e.g., Copy - Sales Manager).
•Delete: Delete the job definition and unassign all assigned positions. Click the Delete button to confirm this action.
Editing or Deleting Multiple Job Definitions at Once
When viewing the job definitions table, you can select multiple job definitions at once using the checkboxes in the leftmost column before choosing the desired option:
Edit: Make the needed changes, then click Save to apply your updates to all selected job definitions.
Delete: Delete the selected job definitions and unassign all assigned positions. Click the Delete button to confirm this action.
Notes about editing or deleting multiple job definitions at once:
The title and job code cannot be bulk edited. When bulk editing other job definition data, “Multiple Values” will be displayed in the field if the current values vary across the selected job definitions. Entering a value in the field will update all selected job definitions.
If imported position data conflicts with corresponding job definition data in Built, the job definition data will be prioritized.
To view, configure, or export job definition data:
Navigate to Position Management (or Positions) > Job Architecture > Manage Job Definitions.
On the Job Definitions table, you can:
•Locate a job definition by entering the code or title in the Search field in the upper right corner.
•Configure your table’s displayed data columns by clicking the Data Options icon in the upper left corner, clicking the Search field, and then using the checkboxes to select/deselect data options. You can also drag and drop to reorder your selected data options before clicking Apply.
•Sort job definition data by hovering over any column header and clicking the arrow(s).
•Export your job definition data by clicking the Export icon in the upper right corner.
Associated Positions
When creating or editing a position in Built, its job definition is identified based on the title entered. If the title doesn’t exist in Built, a new job definition will be created. When viewing a job definition, associated positions will be displayed in the Positions section, where new positions can be added by clicking the + Add Position button.
Notes about associated positions:
You can change a position’s job definition by editing its title. Positions without a title will be automatically associated with the Untitled Position job definition.
For customers of our Position Management module: When viewing the job definition, you can find stats in the upper right corner for associated positions, such as average turnover, budget, and vacancy rate.
For customers of our Position Management module: When creating or managing a requisition, fields corresponding with data defined in the associated job definition will be uneditable.
For customers of our Succession Planning module: We recommend building career ladders for job definitions in Built to promote internal mobility opportunities.
Please contact our Customer Success Team for additional assistance.
Additional Resources