For customers of our ADP iHCM integration.
This article explains how to utilize Built position IDs with ADP iHCM, assigning new hires and role transfers to the appropriate existing positions rather than creating new ones unnecessarily.
We recommend configuring how Built handles positions for imported terminations and new hires to determine if positions are automatically deleted or created.
Creating the Necessary Custom Fields in ADP iHCM
Once a Built Position ID custom field is created in ADP iHCM, you can update individuals’ position IDs, ensuring new hires and role transfers are assigned to the correct positions during the next import. Optionally, you can create a second custom field to specify effective dates for position assignments. All position assignments will be updated in Built during the next import unless an effective date is specified.
To create Built Position ID custom fields in ADP iHCM:
In the left navigation, click the System Settings dropdown, then click Expert Configurations.
Click Configurable fields, then click + Add
When the Add/Edit Client Defined Field window opens, enter the display name “Built Position ID”.
You must enter the custom field name exactly as shown, ensuring there are no extra spaces.
Click the Data Type dropdown, then click Text.
Click the Visible checkbox.
Click Save.
Click + Add to create another field.
When the Add/Edit Client Defined Field window opens, enter the display name “Built Position ID Effective Date”.
You must enter the custom field name exactly as shown, ensuring there are no extra spaces.
Click the Data Type dropdown, then click Date.
Click the Visible checkbox.
Click Save.
To update a person’s position ID in ADP iHCM:
Locate the individual by clicking the search field at the top of the page and entering the person’s name.
Click the individual’s name in the list that populates, then click Employee Details.
Scroll to the Client Fields section and click the expand icon.
Retrieve the appropriate position ID from Built and paste it into the Built Position ID custom field.
If the position should be assigned on a future date rather than during the next scheduled import, enter the effective date in the Built Position ID Effective Date custom field.
Click Save.
Please contact our Customer Success Team for additional assistance.