For customers of our ADP® Workforce Now Integration.
This article explains how to utilize Built position IDs with ADP Workforce Now, assigning new hires and role transfers to the appropriate existing positions rather than creating new ones unnecessarily.
We recommend configuring how Built handles positions for imported terminations and new hires to determine if positions are automatically deleted or created.
Creating the Necessary Custom Fields in ADP Workforce Now
Once a Built Position ID custom field is created in ADP Workforce Now, you can update individuals’ position IDs, ensuring individuals are assigned to the correct positions. Optionally, you can create a second custom field to specify effective dates for position assignments. All position assignments will be updated in Built during the next import unless an effective date is specified.
To create a position ID custom field in ADP Workforce Now:
From the Set Up menu, locate Tools and click Custom Fields.
Click the + ADD button to create the new custom field.
Enter the field name “Built Position ID”.
You must enter the custom field name exactly as shown, ensuring there aren’t extra spaces.Click the Field Type dropdown and then click Text Field.
Click the Location dropdown and then click Employment Custom Field.
Click Done to save the custom field.
To create a Built Position ID Effective Date custom field in ADP Workforce Now:
From the Set Up menu, locate Tools and click Custom Fields.
Click the + ADD button to create the new custom field.
Enter the field name “Built Position ID Effective Date”.
You must enter the custom field name exactly as shown, ensuring there aren’t extra spaces.Click the Field Type dropdown and then click Date.
Click the Location dropdown and then click Employment Custom Field.
Click Done to save the custom field.
To update a person’s position ID in ADP Workforce Now:
From the ADP employee profile, click Start an Employee Change.
Begin completing the Employee Change form. In the Position section of the form, locate the Built Position ID field in the Custom Fields section.
Retrieve the appropriate position ID from Built. There are several ways to copy position IDs.
Paste the position ID into the Built Position ID custom field.
If the position should be assigned on a future date rather than during the next import, enter the effective date in the Built Position ID Effective Date custom field.
Complete the form and click Save.
In ADP, employment custom field data can only be defined once for a person, even if they have multiple work assignments. To move an individual into a new secondary position in Built, you must manually remove them from their previous secondary position and add them to the new secondary position in Built, entering the ADP position ID for their secondary work assignment into the External ID field of the new secondary position.
Please contact our Customer Success Team for additional assistance.
Additional Resources