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First Accruals for New Hires
First Accruals for New Hires

Determine what happens when a new person is hired between scheduled accruals.

Brett avatar
Written by Brett
Updated over 11 months ago

For customers of our PTO module.

This article explains how to configure Built to handle a person's first scheduled accrual.

Note: This article only applies to policies of the Scheduled Accrual type. To learn about policy types, refer to: Creating or Editing a PTO Policy.

Let's use an example to explain this particular setting and why it matters:

In our example, Acme Co. has configured Built so that it runs an automatic monthly accrual on the first day of each month. Acme Co. just hired Jane Doe today, so her hire date is January 21st. Her first scheduled accrual will happen on February 1st. 

Depending on your organization's accounting rules, you might view each accrual as being earned by completing the previous full work period. If this is the case, then Jane should only receive a pro-rated first accrual because she didn't work the full month of January.

Or, you might view the accrual as time off granted in advance of work. If this is the case, then Jane should receive a full first accrual amount.

To configure this setting for your organization:

Note: Only Company Admins and HR Admins can edit company settings. To learn more, refer to: Understanding User Roles & Permissions.

  1. Click your company name at the top of the main navigation, then click Company Settings.

  2. Click the Paid Time Off tab, then click Edit Settings.

  3. Choose Yes or No for the Pro-rate first scheduled accruals based on hire date setting.

  4. Click Save.

Please contact our customer success team for additional assistance.
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