---
title: "Connecting New Hires and Job Changes Imported from Paylocity"
slug: "connecting-people-imported-from-paylocity-to-newly-assigned-positions"
updated: 2026-06-07T11:32:21Z
published: 2026-06-07T11:32:21Z
canonical: "support.builtapp.com/connecting-people-imported-from-paylocity-to-newly-assigned-positions"
stale: true
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.builtapp.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Connecting New Hires and Job Changes Imported from Paylocity

*For customers of our* [*Paylocity integration*](/v1/docs/connecting-paylocity-to-built).

---

This article explains how to utilize Built position IDs with Paylocity, assigning new hires and implementing job changes for the appropriate existing positions rather than creating new ones unnecessarily.

*We recommend* [*configuring how Built handles positions for imported terminations and new hires*](/v1/docs/configuring-how-built-handles-positions-for-imported-terminations-and-new-hires) *to determine if positions are automatically deleted or created.*

## Creating the Necessary Custom Fields in Paylocity

Once a Built Position ID custom field is created in Paylocity, you can update individuals’ position IDs, ensuring people are assigned to the correct positions. Optionally, you can create a second custom field to specify effective dates for position assignments. All position assignments will be updated in Built during the next import unless an effective date is specified.

### To create a Built Position ID custom field in Paylocity:

1. Log in to Paylocity.
2. Click the menu in the upper-left corner of the page, then click **HR & Payroll**.
3. Click **Configuration** at the top of the page, then click **Company Set Up**.
4. Click the **Custom Fields** tab, then click **Payroll & HR**.
5. Locate the **Text Fields** section, click the dropdown in an available text field, then click **Both Payroll & HR**.
6. Enter the label “Built Position ID”.

*You must enter the custom field name exactly as shown, ensuring there are no extra spaces.*
7. Click **Save**.

### To create a Built Position ID Effective Date custom field in Paylocity:

1. Log in to Paylocity.
2. Click the menu in the upper-left corner of the page, then click **HR & Payroll**.
3. Click **Configuration** at the top of the page, then click **Company Set Up**.
4. Click the **Custom Fields** tab, then click **Payroll & HR**.
5. Locate the **Date Fields** section, click the dropdown in an available text field, then click **Both Payroll & HR**.
6. Enter the label “Built Position ID Effective Date”. ​*You must enter the custom field name exactly as shown, ensuring there are no extra spaces.*
7. Click **Save**.

## To update a person’s Built position ID in Paylocity and optionally specify the effective date:

1. Click the menu, then click **HR & Payroll**.
2. Click **Employees** at the top of the page, then click **Employee Search**.
3. Use the search field to locate the individual, then click the person’s last name.
4. In the panel that opens, click the **Personal** tab.
5. Click **Additional Fields**, then click **Edit Additional Fields**.
6. Retrieve the appropriate position ID from Built. There are several ways of [copying position IDs](/v1/docs/copying-position-ids).
7. Paste the position ID(s) into the Built Position ID custom field.
8. If the position should be assigned on a future date rather than during the next scheduled import, enter the effective date in the **Built Position ID Effective Date** custom field.
9. Complete the form and click **Save**.

Please contact our Customer Success Team for additional assistance.

## Additional Resources

[Copying Position IDs](/v1/docs/copying-position-ids)

[Understanding the Importance of Position IDs](/v1/docs/understanding-the-importance-of-position-ids)