---
title: "Connecting New Hires and Job Changes Imported from Paychex®"
slug: "connecting-people-imported-from-paychex-with-newly-assigned-positions"
updated: 2026-06-07T11:46:25Z
published: 2026-06-07T11:46:25Z
canonical: "support.builtapp.com/connecting-people-imported-from-paychex-with-newly-assigned-positions"
stale: true
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.builtapp.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Connecting New Hires and Job Changes Imported from Paychex®

*For customers of our* [*Paychex integration*](/v1/docs/connecting-paychex-to-built)*.*

---

This article explains how to utilize Built position IDs with Paychex, assigning new hires and implementing job changes for the appropriate existing positions rather than creating new ones unnecessarily.

*We recommend* [*configuring how Built handles positions for imported terminations and new hires*](/v1/docs/configuring-how-built-handles-positions-for-imported-terminations-and-new-hires) *to determine if positions are automatically deleted or created.*

## Creating the Necessary Custom Fields in Paychex

Once a Built Position ID custom field is created in Paychex, you can update individuals’ position IDs, ensuring people are assigned to the correct positions during the next import. Optionally, you can create a second custom field to specify effective dates for position assignments. All position assignments will be updated in Built during the next import unless an effective date is specified.

### To create Built Position ID custom fields in Paychex:

1. At the top of the main navigation, click **Company Settings**, then click **Custom Fields.**
2. Click **+ Add Custom Field** for the desired custom field category
3. When the Add/Edit Custom Field Details panel opens, enter the display name “Built Position ID”.

*You must enter the custom field name exactly as shown, ensuring there are no extra spaces.*
4. Click the **Field Type** dropdown, then click **Text.**
5. Enter a **Character Limit.**

*You can update the character limit at a later date as needed*.
6. Click **Save**.
7. Click **+ Add Custom Field** to create another field.
8. When the Add/Edit Custom Field Details panel opens, enter the display name, “Built Position Effective Date”.

*You must enter the custom field name exactly as shown, ensuring there are no extra spaces.*
9. Click the **Field Type** dropdown, then click **Date**.
10. Click **Save**.

## To update a person’s position ID in Paychex:

1. Locate the individual by clicking **People List** and selecting the person.
2. Click **Profile**, then click **Custom Fields.**
3. Click **Edit**, then [retrieve the appropriate position ID](/v1/docs/copying-position-ids#to-retrieve-a-single-position-id-from-the-org-chart) from Built and paste it into the **Built Position ID** custom field.
4. If the position should be assigned on a future date rather than during the next scheduled import, enter the effective date in the **Built Position ID Effective Date** custom field.
5. Click **Save**.

Please contact our Customer Success Team for additional assistance.

## Additional Resources

[Copying Position IDs](/v1/docs/copying-position-ids)

[Understanding the Importance of Position IDs](/v1/docs/understanding-the-importance-of-position-ids)

[Data Imported from Paychex®](/v1/docs/data-imported-from-paychex)