---
title: "Approving Time Off Requests"
slug: "approving-time-off-requests"
updated: 2026-04-15T22:01:29Z
published: 2026-04-27T11:25:54Z
canonical: "support.builtapp.com/approving-time-off-requests"
stale: true
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.builtapp.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Approving Time Off Requests

*For customers of our PTO module.*

---

As a manager or administrator, you can view and approve PTO requests in the following ways: ​*(See the bottom of this article for a video demonstration)*

1. **Email:** When a request is submitted, an email notification will be sent to the requestor’s manager or to an administrator, depending on how you [configured your PTO settings](/v1/docs/creating-or-editing-a-pto-policy-video-included). A button to approve or deny the request can be found at the bottom of the email.

2. **Your Profile Page:** As a manager or administrator, all pending PTO requests will be shown on your own profile for convenience.

3. **The Person’s Profile Page:** You can navigate to a specific person’s profile to respond to their PTO request. The request will be listed in the Current Requests section of their Paid Time Off page.

Clicking on a pending request will open the PTO review window. From this window, you can modify a request, permanently delete it, submit a comment, and approve or deny the request.

*Notes about time off requests:*

- *Overlapping requests will be displayed in the PTO review window, helping you ensure key people aren’t on vacation at the same time.*
- *A person can modify or delete their PTO request from their profile* ***prior*** *to it being approved. Once it’s been approved, they can’t delete the request but can modify it and submit the modification for approval. To learn more, refer to:* [*Modifying, Canceling, or Deleting PTO Requests.*](/v1/docs/modifying-canceling-or-deleting-pto-requests)

If you want to notify other individuals about an approved request, simply check the box to add people to notify, then click the **Approve Request** button. You’ll then see a screen that lets you choose who to notify and an option to enter a custom message if desired. Each person you add to the list will then receive an email notification announcing the approved PTO request.

***​****Watch a* [*video demonstration*](/v1/docs/approving-time-off-requests-video) *of how managers or administrators approve time off requests.*

Please contact our Customer Success Team for additional assistance.

##